PowerPoint Tip – Create Your Content In Word

You can type the content for your PowerPoint presentation in Microsoft Word. If you highlight a section and choose Heading 1 in the formatting toolbar, that section of text can become a slide title. If you highlight another section and choose Heading 2 in the formatting toolbar, that text will become a bullet point. Header 3 will give you a bullet one level in. Normal text will not show up at all.

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When you are finished typing your information, save your text in case you wish to edit or re-use later. Go to File/Send to (click the chevron arrows if necessary to see all the choices) and choose Microsoft PowerPoint.

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You now have a basic presentation with all your text already in place. You can now add backgrounds, animations, slide transitions and whatever else you want to dress it up.

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This technique makes it easy to see the flow of your presentation and to see where you might want to add notes if you are creating notes pages for yourself. You could type notes into Word as you work on your original text – just leave the notes as normal text. They won’t show on the presentation when you “send” it but once your Slide titles and bullets have been created in PowerPoint you can switch view to notes page and you can easily paste your notes onto the bottom section and you will have a complete presentation package complete with notes for you to use as you present.
If you’ve ever watched students work on a presentation you know that they tend to want to spend the bulk of their time working on the bling. By creating content in Word and then sending it to PowerPoint you know they are starting with the “cake” and then working on the “frosting”.

If you are ever asked to create a PowerPoint for someone else, you can tell them you would be glad to help and if they will type their information in Word and send it to you you will have it done very quickly for them.

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